PRIVACY POLICY
We will only use the personal information that we hold about you in accordance with this privacy policy. Please read this privacy policy carefully. We take privacy matters very seriously and are committed to protecting your privacy.
We refer to CalEnergy Resources Limited, CalEnergy Resources (Australia) Limited, CalEnergy Resources Poland Sp. z o.o. and NewGen Drilling Pty Limited as “we” or “us”, as appropriate, in this privacy policy and “our” shall be construed accordingly.
This privacy policy explains how we may obtain personal information about you and how we will process that personal information from time to time. For example, we may process your personal information if you trade in your capacity as an individual and we are to enter into and/or perform a contract with you for the provision of your goods and/or services to us (including if you work with us on a contract basis) or if you work with us on an agency basis.
This policy applies to personal data we collect and process under the Data Protection Act 2018 and the UK General Data Protection Regulation, if you are located in the United Kingdom, the EU General Data Protection Regulation, if you are located in the European Union, or the Privacy Act 1988, if you are located in Australia
We may update this privacy policy from time to time as our information handling practices change. Please see our websites for the latest version.
WHAT INFORMATION ABOUT YOU WILL WE USE?
We may collect, retain and process personal information about you. The categories of personal information we may use for that purpose include:
i) Your name, address, telephone number(s), personal e-mail address and any other contact details you may provide;
ii) The terms and conditions of contracts you may have with us, including details of the goods and/or services you provide and the price we will pay you;
iii) Your bank account details and details of any payments we make to you;
iv) Details of your qualifications, skills, experience and employment history, if applicable;
v) Information about your marital status, next of kin, dependants and emergency contacts;
vi) Information about your nationality and your entitlement to work in the United Kingdom, Poland and/or Australia if applicable;
vii) Details of your working schedule, including your days of work and working hours;
viii) Your holiday entitlement and details of any absence from work;
ix) Your photograph or other image of you for identification, security and promotional purposes; and
x) Special categories of personal data (previously known as sensitive personal data), which may include your health information insofar as it relates to any absences from work; Public 2
xi) The domain name, e-mail address and IP address and other related information, when provided, of each customer and visitor to our website;
xii) Other information about your dealings with us and our activities in that respect, your preferences, interests and opinions; and
xiii) In Australia, information we are required to collect under, for example, the Income Tax Assessment Act and other tax laws, the Corporations Act, the Fair Work Act, the Superannuation Guarantee (Administration) Act, occupational health and safety acts and workers compensation acts.
WHY WE COLLECT PERSONAL INFORMATION ABOUT YOU AND HOW WE USE THAT INFORMATION
We process your personal information for a number of purposes, including to:
i) Enter into, perform and administer the contract(s) you have with us and the work you do for us, including maintaining up to date records about you regarding attendance at work, training, equal opportunities monitoring and health and safety matters;
ii) Pay you or your employing company for the goods and/or services provided to us;
iii) Manage our business, attend to your enquiries and requests and provide and improve our products and services;
iv) Provide you with communications which may be of interest to you;
v) Comply with any legal obligations or other statutory duties, to which we are subject; and
vi) To respond to and defend legal claims.
We use the information obtained from our website to:
i) Manage the functionality of our website and improve the content of our web pages;
ii) Customise the content and/or layout of our pages for customers and visitors;
iii) Notify you about updates to our website; and
iv) Contacting you respond to questions and meet requests for more information.
Consequently, we believe that the bases on which we process your personal information are for the legitimate interests of our business, to enter into a contract we have with you, to meet our obligations under that contract and to meet any legal obligations placed upon us.
WITH WHOM WILL WE SHARE YOUR PERSONAL INFORMATION?
Your information will be shared internally and between companies in the Northern Powergrid group, managers in the business area to which your contract is relevant, the executive and senior management teams and IT staff, if access to your personal data is necessary for performance of their roles.
We may disclose your personal information to companies with which we have a contract in order to administer and manage your work with us or to manage the operation of our business and with third parties when we are required to do so by law, including to the Police, other law enforcement agencies and Her Majesty’s Revenue and Customs or the equivalent taxation authorities in Australia and Poland.
FOR HOW LONG WILL WE RETAIN YOUR PERSONAL INFORMATION?
Depending on the circumstances, we will generally retain your personal information for no longer than seven years.
PROTECTING YOUR INFORMATION
We maintain stringent security measures designed to protect your personal information. To achieve this, the measures we implement include adhering to various security standards, including physical and technological protection, data encryption and having in place a suite of policy and procedural documentation in respect of the way in which we handle and keep personal data secure.
TRANSFERRING PERSONAL INFORMATION INTERNATIONALLY
We may need to transfer personal information outside of the jurisdiction in which you are located, for example to our outsourced IT Infrastructure Services providers. If we do so, we will ensure that we have in place appropriate safeguards to protect that information, including ensuring the recipient is subject to similar legal requirements or entering into appropriate contractual arrangements for the protection for your personal information.
Otherwise, we will not transfer your personal information to a third party outside of the jurisdiction in which you are located unless you have confirmed to us that you are happy for us to do so.
CONTACTING US AND YOUR RIGHTS
For the purposes of the Data Protection Act 2018, the UK General Data Protection Regulation and the EU General Data Protection Regulation, the controller of your personal information is either CalEnergy Resources Limited, CalEnergy Resources (Australia) Limited or CalEnergy Resources Poland Sp. z o.o., as appropriate.
If you would like to contact us about how we process your personal information, you can do so by contacting:
Data Protection Officer
Northern Powergrid New York Road
Shiremoor
Newcastle upon Tyne
NE27 0LP
E-mail: [email protected]
Subject to the jurisdiction in which you are located and certain conditions that may be applicable, you have the right to:
i) Access your personal information;
ii) Have your personal information rectified or erased;
iii) Restrict our processing of your personal information;
iv) Object to our processing of your personal information; and
v) The portability of your personal information e.g. to receive that information in a “machine readable format”.
If we are processing any of your personal data based on you having given us consent to do so, you have the right to withdraw that consent at any time. However, this will not affect the lawfulness of any processing we may have undertaken based on your consent before it is withdrawn.
We will not use any automated decision-making in our processing of your personal data
If the controller of your personal information is CalEnergy Resources Limited or CalEnergy Resources (Australia) Limited, you have the right to complain to the Information Commissioner’s Office in the United Kingdom about the way in which we process your personal information. You may do so by using the “Make a Complaint” button on the Information Commissioner’s website at https://ico.org.uk/ or by writing to:
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
If the controller of your personal information is CalEnergy Resources Poland Sp. z o.o., you have the right to complain to the Personal Data Protection Office in Poland about the way in which we process your personal information. You may do so via the Complaints page on the Personal Data Protection Office’s website at https://uodo.gov.pl/en/559/942 or by writing to:
Personal Data Protection Office
Urzad Ochrony Danych Osobowych
Stawki 2
00 193 Warsaw
Poland
Tel. +48 22 53 10 440
e-mail: [email protected]
If your personal information is controlled by NewGen Drilling Pty Limited, you have the right to complain to the Office of the Australian Information Commissioner about the way in which we process your personal information. You may do so via www.oaic.gov.au or by telephoning 1 300 363 992 (from within Australia) or +61 2 9284 9749 (from outside Australia).
COOKIES
Our website utilises cookies to provide visitors with a more convenient and enjoyable experience. A cookie is a small data file transferred onto a computer or device by a website for record-keeping purposes and to enhance functionality on the website. The cookie helps us to maintain the continuity of your browsing session and remember your details and preferences when you return. You can configure your web browser software to reject cookies however some parts of our website may not have full functionality in that case. For more information about cookies used on our website, please visit https://support.squarespace.com/hc/en-us/articles/360000851908.
We may use Google services such as Google Analytics from time to time. For more about how Google collects and processes data, please see Google’s privacy policy and their information at www.google.com/policies/privacy/partners/.